Assistant Program Coordinator

Position Summary

Reporting to the Program Coordinator, the Assistant Education Coordinator will provide administrative and clerical support to ensure the efficient operation of the Educational Programs. 
Playing yarn

Responsibilities:

After School Administrative Tasks 
  • Being a Problem Solver Leader
  • Answering, directing and making phone calls within The education department.
  • Reviewing files and records to answer requests for information
  • Receiving, sorting and distributing incoming mail
  • Maintaining filing systems
  • Photocopying, typing, scanning and faxing
  • Sending emails as appropriate
  • Checking and entering data on DYCD system as necessary 
  • Updating and maintaining all other databases
  • Monitoring and ordering office supplies
After School Parent Liaison Tasks
  • Assist in handling parent communication 
  • Maintain daily logs (i.e. attendance, behavior and homework)
  • Supervise arrival, lunchroom, early dismissal and dismissal 
  • Accept and process all after school and summer programming applications 
  • Process staff supply list for weekly activities
  • Escort guest to the elevator with key card 
  • Support other departments as needed 
  • Support, supervise and direct other workers as needed
  • Assist with placing orders 
  • Support/Supervise in escorting students from school locations. 
  • Plan and create memos for the group leaders 
  • Organize and assist with special activities 
  • Main coverage of staff who are absent
  • Work with education specialist to help create lessons
  • Create parent and staff calendars 
  • Assist with keeping files up to date 
  • Create and update staff emails 

Experience Required:

  • Strong computer skills: knowledge of Word, Excel, and Internet research required.
  • Knowledge of administrative procedures, office management systems and procedures.
  • High school diploma or equivalent and at least two years of experience in an office setting.
  • Bilingual – Spanish/English a plus.
Two man Lifting a Girl

Required Skills And Competencies:

  • Eager to work in a fast-paced, arts and education-focused, entrepreneurial environment.
  • Exceptional writing and editorial skills required; clear verbal communications skills required.
  • Time management skills and the ability to prioritize work
  • Data management skills
  • Highly motivated, detail-oriented, ability to work independently and manage multiple projects simultaneously.
  • Strong interpersonal skills. Ability to work collaboratively, quickly and under pressure—with a sense of humor.
  • Ability to prioritize tasks on a daily basis.

Physical Requirements And Working Conditions:

  • Works in an office environment.
  • Frequently sits for long periods of time.
  • Frequently speaks, reads, writes, uses a computer and computer keyboard.
  • May require occasional standing, walking, lifting, stooping, and bending.
This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. There may be unplanned activities and other duties as assigned.

To Apply

Please send your resume with Assistant Program Coordinator in the subject line to careers@casitamaria.org